Fees and billing
Fee management software for coaching centres and online academies.
Plans, automatic invoices, online and cash payments, reminders and refunds in one place, connected to classes and the parent app.
Fee plans with a price and a cycle
Create packages that set the amount and how often it is billed. Parents are billed the plan's price each cycle.
Invoices created automatically
Attach a child to a plan and the first invoice is issued straight away, or on a future start date. The auto-billing job then issues each following invoice.
Choose when a batch is paid
For each batch pick one of three options: payment already made in full, payment after a set number of sessions, or payment due on a fixed date.
Collect online through Razorpay or Cashfree
Families pay through the gateway's checkout, so card details are entered with the gateway and never with you. Razorpay payments are checked on the server before an invoice is marked paid.
Part payments
When a family pays in instalments they can pay any part of the balance, or the whole of it, from the same invoice.
Cash, recorded properly
A parent can say they will pay by cash from their portal. Your centre confirms it once the money is actually collected, so cash payments are on the record too.
Reminders, then automatic pausing
Reminders go out for unpaid fees. Access can pause when a payment is overdue and returns the moment the family pays, with no manual follow-up.
Invoices you can download
Open any invoice to see what was billed and paid, and download it as a PDF for the family or your own records.
Refund requests with a decision trail
A refund is raised from the invoice and waits for your centre's decision, so every approval or rejection is recorded.
Cancel billing without losing history
Stop a child's auto-billing when they leave a plan. Invoices already issued stay exactly as they are.
Fees that follow the class
Billing is not a separate tool. Invoices, reminders and payments sit beside your live classes and attendance, and families see and pay everything from the parent app. Read the pricing or see how other centres use it. If you are organising fees manually, start with the free coaching centre fee tracker, including a worked example for partial payments and credits.